Booking Conditions

The Booking Agreement
Below are the details of the terms and conditions of the booking agreement. Please read them carefully. When you make a booking and we accept it, a legally binding contract is made. When you sign the booking form you (and any other person on whose behalf you book) agree to accept all of these conditions, you acknowledge that you have read the relevant trip dossier and the General Information section on our website. You also warrant that the information given by you on the booking form is complete and true.

A deposit of US$ 200 per person is required at time of booking - Cash or Bank transfer

Payment Balance of the tour cost is due 60 days before departure. If booking less than 60 days before departure, the full amount is to be paid at time of booking.

If you fail to pay by the due date, we reserve the right to cancel the booking and retain your deposit.

Prices
Our prices are dependent on airfares, exchange rates, fuel costs and other unforeseen circumstances. We reserve the right to amend the itinerary and trip costs without notice up to the day of departure.

Changes
Any additional change to the original booking will incur a fee of US$ 50

Cancellation policy
Contact Responsible Adventures immediately if canceling services. Upon receipt of your written advice, cancellation will take effect. A fee applies for a cancellation of your tour and flight. A fee is determined by the date we receive written notification of the cancellation and the charges are as follows.

More than 60 days before departure. Less deposit
Between 60-30 days before departure 50% of booking cost
Between 30 days and departure date 100% of booking cost

We will not be responsible/ compensate once you have joined the tour and had to leave in the middle of it be it on your own will or due to ill health or medical emergency. We will give you a covering letter to help your claim through your insurance company.

Insurance
A condition of us accepting your booking is that you purchase comprehensive travel insurance as soon as you receive confirmation. Your policy must cover overseas medical treatment and aircraft evacuation from remote areas. We can arrange a comprehensive cover for you.

Not included in the tour price unless specified
Airfares, visa and passport costs, Airport departure tax, single supplements, tips to guides, porters, drivers etc., items of a personal nature, alcoholic and soft drinks, phone calls, additional tours, laundry, excess baggage. Costs associated with any delays or postponements outside the direct control of Responsible Adventures.

Note: all meals supplied on trek, while in Kathmandu, B&B only

Your health and fitness
It is expected all members of the group will be moderately fit and can walk 5 – 8 hrs daily. You should see your dentist and check with your doctor about necessary inoculations, some of which need 2 months to become effective. Pre existing medical conditions must be stated honestly on the Medical Statement & Information Form
and returned to HR with this booking form and deposit.

Cancellation by us
If minimum numbers to operate are not reached, we reserve the right to cancel the tour and advise you of this no later than 28 days before departure. We will refund all payments made to us but will not be liable for any claims made by you or for additional costs incurred by you.